Sr. Project Management Coordinator

Company: Innova
Location: Holly Springs
Posted on: February 8, 2025

Job Description:

Innova Solutions has a client that is immediately hiring for Sr. Project Management Coordinator.

Applying for this role is straight forward Scroll down and click on Apply to be considered for this position.

Position type: Fulltime - Contract
Duration: 12 months
Location: Holly Springs, NC 27540 (ONSITE)

As Sr. Project Management Coordinator, you will:

Job Description: Ideal candidate: The ideal candidate should have strong proficiency in Smartsheet and Cdocs, as these tools will be used extensively. They will manage training assignments within the On-the-Job Training Assignment Program (OTRT) and collaborate with managers on training portfolios and approval requests. Familiarity with Excel is essential for administrative tasks, though training will be provided. Experience with My Buy (or Ariba) for proposal submissions requiring manager approval is important. Knowledge of Miro for creating workflows is beneficial. Basic qualifications include an associate's degree with four years of project management or administrative experience, or a high school diploma with six years of relevant experience. Higher degrees aren't necessary, but substantial project management experience is valued.

In this vital role under general direction, this position as a Senior Project Management Coordinator will be responsible for administering and coordinating key activities centered within the Facilities and Engineering (F&E) teams' business processes and reporting systems for Client's Operations. This position is also regularly responsible for supporting training programs, continuous improvement projects and providing guidance to others. This role will represent the F&E team in global network meetings as a site representative for associated projects and responsibilities within the operations organization at the ANC Site.
Responsibilities will include...
--- Document management pertaining to SOP and JHA creation, revisions, and workflows executed through CDOCS system
--- Maintain a robust scheduling system to ensure training and associated assessments are adequately met to ensure training compliance
--- Administer, maintain, and manage the organizations monthly KPI's using systems such as Smartsheet, Tableau, and Maximo
--- Facilitate monthly business performance meetings with site leadership teams to report performance and corrective actions when metrics are not met
--- Manage finances through company report systems to ensure vendor POs are reconciled; work with management through monthly meetings to ensure organizational budget adherence
--- Maintain F&E Work Center Team dashboard and manage improvements through feedback gathering and team workshops
--- Produce and distribute regular and custom reports required upon request to support management and leadership team in operations
--- Support F&E team during audits; coordinate IRFs, review files and records as required by requesters to ensure timely responses to inspectors and site audit team
--- Work as the deviation development lead for F&E by facilitating assessment meetings, RCA's / CAPA schedules, and incident critiques and investigations
--- Facilitate meetings and generate meeting minutes to ensure topics discussed are collected appropriately, action items documented and tracked and addressed. Schedule follow-up meetings for activities needing further coordination
--- Work with management team to develop and maintain a robust training program in LMS. Schedule working meetings with managers to coordinate, and update TAPs as necessary prior to Annual Training Reviews for all staff within the F&E organization
--- May participate in and/or coordinate the presentation of completed projects, best practices, and continuous improvement initiatives, logs, and staff recognition activities and organizational events
--- Make recommendations for potential solutions to issues encountered and/or problem solve to address countermeasures when assigned
--- Provide technical writing support for cross functional groups within the F&E organization
--- Support management team with developing and facilitating quarterly safety workshops
--- Develop the organization's monthly newsletter by working with team leaders from each functional area
--- Create presentation materials and spreadsheets as necessary
Basic Qualifications:
Associate's degree and 4 years of Project Management or Administrative experience
Or
High School Diploma / GED and 6 years of Project Management or Administrative experience
Preferred Qualifications:
--- Ability to work well in a fast-paced, deadline driven environment, while collaborating to solve issues and drive continuous improvement
--- Outstanding organizational and interpersonal skills
--- Proficient Microsoft Office skills (MS Word, MS Excel, MS PowerPoint, MS Outlook)
--- Knowledge of Smartsheet programs
--- Experience working with procurement systems
--- Ability to prioritize projects

Qualified candidates should APPLY NOW for immediate consideration! Please hit APPLY to provide the required information, and we will be back in touch as soon as possible.

Thank you!
Lailun Sheikh
Phone: 412-763-1477
Lailun.Sheikh@innovasolutions.com

PAY RANGE AND BENEFITS:
Pay Range*: $40.00-$50.00 per hour.
*Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc.

Benefits: Innova Solutions offers benefits( based on eligibility) that include the following: Medical & pharmacy coverage, Dental/vision insurance, 401(k), Health saving account (HSA) and Flexible spending account (FSA), Life Insurance, Pet Insurance, Short term and Long term Disability, Accident & Critical illness coverage, Pre-paid legal & ID theft protection, Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP).

ABOUT INNOVA SOLUTIONS: Founded in 1998 and headquartered in Atlanta, Georgia, Innova Solutions employs approximately 50,000 professionals worldwide and reports an annual revenue approaching $3 Billion. Through our global delivery centers across North America, Asia, and Europe, we deliver strategic technology and business transformation solutions to our clients, enabling them to operate as leaders within their fields.

Recent Recognitions:

Named One of America's Best Employers for New Grads by Forbes (2024

Named One of the Best Companies to Work For by U.S. News & World Report (Private Companies List, 2024-2025)

One of the Largest IT Staffing Firms in the US - Ranked #3 by Staffing Industry Analysts (SIA, 2024)

One of the Largest Staffing Firms in the US - Ranked #13 by Staffing Industry Analysts (SIA, 2024; includes Innova Solutions, Volt, & HireGenics)

Named One of the Top Ten Private Companies in Atlanta by the Atlanta Business Chronicle (2023)

One of the Largest Certified Minority Business Enterprises (MBEs) in the United States (NMSDC, 2024)

AWS Advanced Tier Services Partner with 100+ certifications


Website: https://www.innovasolutions.com/

Innova Solutions is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Innova Solutions is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please contact us at hr@innovasolutions.com or (770) 493-5588. Please indicate the specifics of the assistance needed. Innova Solutions encourages all interested and qualified candidates to apply for employment opportunities. Innova Solutions (HireGenics/Volt) does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. - 1324b.
The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.

Keywords: Innova, Cary , Sr. Project Management Coordinator, Accounting, Auditing , Holly Springs, North Carolina